Email, Advantages and Disadvantages of Email – CSEET

What is an Email?

Electronic mail (E-mail) is a technique of sending and receiving messages between persons who use computers or other electronic devices. Some systems also offer instant messaging, in which the sender and receiver both have to be online at the same time. E-mail is a fully electronic message or messages transmitted and received by digital computers through a network. Recipients can choose to look at, print, save, edit, answer, forward, or otherwise react to communications.

Many e-mail systems have advanced features that alert users to incoming messages or permit them to use special privacy features. Large corporations and institutions use e-mail systems as a crucial communication link between employees and people allowed on their networks. E-mail is additionally available on major public online and bulletin board systems, many of which maintain free or low-cost global communication networks.

The email has changed the way we use to do business and communication. People complain about the number and quality of emails they receive. But, the use of email has made a positive impact on business. The email has become one of the most important methods of personal and business communication that is fast, affordable, and secure

What are the advantages of email?

Advantages of using Email:

1. Email is a convenient means to connect with individuals or small groups people. It allows users to transmit and receive documents, photos, links, and other information quickly and easily.
2. Compared to telephone calls, faxes, or overnight courier service, Email is inexpensive.
3. Email is useful for sending professional follow-up emails after appointments, meetings, or interviews, or reminding participants of approaching due dates and time-sensitive activities.
4. Email can be used by businesses to communicate with huge groups of employees, customers, and future customers.
5. The subject of an Email makes it easy to prioritize messages. The reader can identify critical correspondence quickly and affect it immediately. Unlike regular mail which must be opened and reviewed, or voice mail which needs you to either hear or scan all of your messages for people who require immediate attention.
6. The extent of security in transmitting Email messages is extremely high, and therefore the industry continues to strive to develop even tighter security levels. Email is private. Often telephone and fax messages aren’t. Fax machines frequently get in need of repair or out of paper which might prevent a crucial message from being delivered in a timely manner.
7. The integration of calendars and appointments into most email service systems also allows users to remind all meeting attendees of an impending event or to notify the group of a timing change fast and conveniently.
8. Email is commonly used for newsletters, in which subscribers to a mailing list are delivered specific, promoted content from a business.

What are the disadvantages of email?

Disadvantages of using Email:

• E-mail depends on the internet connectivity which may get disconnected due to various reasons.
• We can’t rely on Email in case of emergency messages because the receiver may read it at his own convenient time.
• Writing an email is time-consuming. Sometimes, the message is best communicated over the phone or directly. Organizing and reading through emails also can take up an excellent deal of your time and prove an obstacle within the way of a worker’s productivity.
• It doesn’t matter if the e-mail is sent accidentally or deliberately, the damage remains the same. Moreover, when someone hands you a letter, you’re the only one who receives that letter. An email is often intercepted by a hacker or ends up in someone else’s inbox.
• While email is often faster, the meaning of the message is usually lost within the text. It can make customers or employees forget there are other people involved within the communication, which may affect customer service.
• Pronouns and popular jargon can cause conflicts in emails. Additionally, email is crammed with abbreviations and short descriptions, which may often be misunderstood and/or misinterpreted in an incorrect way.
• All of your emails and important information are often lost with an easy hard-drive crash. Although you store your email information on another server, you’ll lose your data if that site goes down or gets out of business.
• Email shouldn’t be considered as a replacement for direct, face-to-face communication.

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